1. Greeting message

Hope you have a good trip back.

How are you?

How is the project going?

2. Initiate a meeting

I suggest we have a call tonight at 9:30pm (China Time) with you and Brown.
Please let me know if the time is okay for you and Ben.

I would like to hold a meeting in the afternoon about our development
planning for the project A.

We’d like to have the meeting on Thu Oct 30. Same time.

Let’s make a meeting next Monday at 5:30 PM SLC time.

I want to talk to you over the phone regarding issues about report
development and the XXX project.

3. Seeking for more information/feedbacks/suggestions

Should you have any problem accessing the folders, please let me know.

Thank you and look forward to having your opinion on the estimation and

Look forward to your feedbacks and suggestions soon.

What is your opinion on the schedule and next steps we proposed?

What do you think about this?

Feel free to give your comments.

Any question, please don’t hesitate to let me know.

Any question, please let me know.

Please contact me if you have any questions.

Please let me know if you have any question on this.

Your comments and suggestions are welcome!

Please let me know what you think?

Do you have any idea about this?

It would be nice if you could provide a bit more information on the user’s

At your convenience, I would really appreciate you looking into this matter/

4. Give feedback

Please see comments below.

My answers are in blue below.

I add some comments to the document for your reference.

5. Attachment

I enclose the evaluation report for your reference.

Attached please find today’s meeting notes.

Attach is the design document, please review it.

For other known issues related to individual features, please see attached
release notes.

6. Point listing

Today we would like to finish following tasks by the end of today: 1…….2…….

Some known issues in this release: 1…….2…….

Our team here reviewed the newest SCM policy and has following concerns: 1…….2…….

Here are some more questions/issues for your team: 1…….2…….

The current status is as following: 1…….2…….

Some items need your attention: 1…….2…….

7. Raise question

I have some questions about the report XX-XXX

For the assignment ABC, I have the following questions:…

Thanks for reading!!