Workforce Planning Summary

Apr 30, 2013 / by Harry

Workforce Planning
As a HR partner to the CCJK executive team group, one of my tasks is to reduce the business strategy execution risks associated with the workforce capacity, capability and flexibility in CCJK.
The objective of this role is to be defined as follows as 5 “rights”. They are:
attract the right people, with the right skills and right price, at the right time and right place.

• The procedures of this program can be composed of the follows steps, they are:
  Demand Analysis
  Supply Analysis & Forecasting
  Gap Analysis
  This item focuses on the questions:
   Where are the surpluses/shortages?
   What is driving the shortage/surplus? (Growth, resignations or business cut-off)
   Is the gap bigger when you consider skill changes?
  Employee Descriptive Data
  Employee Event Data – Rates of Change

• Operational Data:
Forecasting Rate Data
 Voluntary termination
 Involuntary termination
 Leave of absence
 Application for another position (internal filling rates)
 Internal transfer rates
Forecast workforce data
 Organization wide
 Lines of business
 Department(s)
 Location
 Job Family
 Job
 Position-by-position (or employee-by-employee)
Data produced in the forecast could include, for each time period, the following:
 Workforce supply
 Staff availability (current and forecast);
 Movement forecast (i.e. anticipated promotion and transfers); and
 Hiring trends and profile of new staff.
 Workforce demand reporting viewed from any dimension where supported by data, such as
 By job;
 By job family;
 Department; and
 Location.
 Gaps by:
 Number of staff; and
 Competencies.
 Cost
 Direct compensation and benefit costs;
 HR program costs (e.g. training); and
 Process Diagrams
Process Narrative
Output
Metrics
DEMAND SUPPLY GAP
Generation Ratio:
Silents & Boomers / Generation X&Y Career Path Ratio Absence Rate (Overall & Unscheduled)
Net Hire Ratio Cost per Hire Available Workforce %
Net Hire Ratio:
Silents & Boomers / Generation X&Y Internal Placement Rate Cost of Turnover
Retention Rate Quality of Hire HR Staffing Rate
Span of Control Staffing Rate: <30 in Age Knowledge Transfer Efficiency
Staffing Age Profile Staffing Rate: Tenure 5 years Termination Rate <1 Year Tenure Time to Fill
Workforce Metrics Framework
Governance
The following is an illustration of a governance structure:
In summary, the Workforce Planning is systematic governance and planning programs, All synergized efforts will be take into action in the implementation of a smooth and effective and efficient WFP.
More information on this topics, send your suggestions to hr@ccjk.com; our staff team will be glad to hear more from your feedback.
Thanks for your time.